To be more professional

First impressions are important they say. This is even more true in business. Would you prefer to buy an expensive smartphone that has been created by an individual or by a company? That’s the power of registering a company. It establishes you as a professional in your field. You prove to the world that you are legitimate and are not after a quick buck. It shows your customers that you are serious and will not simply disappear tomorrow.

To protect and secure your business name

Registering your business name protects it from being used by other businesses. When you register a company, the name that you choose is reserved to you only. You may not have plans to start operating right away but registering that name that you have always wanted ensures that its available to you when you are finally ready to launch your dream business. Once your company name has been incorporated and registered, you can further restrict its usage by registering it as a trade name or trademark. This ensures that no-one else can legally use it.

Liability protection

There are two types of businesses registered in Zimbabwe and these are the Private Limited Companies and Private Business Corporations. The business is treated as a separate legal entity from it’s owners and enjoys corporate citizenship in Zimbabwe as if it were an individual. Both types of businesses offer limited liability to their owners or shareholders. Both business types provide personal liability protection for business decisions or actions of the business. This means that if the company incurs debt or is sued, its members are not required to satisfy the claims with their personal assets. By registering your business, your business and personal assets are separated from each other. There are many reasons to incorporate but for the protection of your family, this may be the most important.

To separate personal and business finances

Most small business owners discover painfully that mixing business and personal finances is a recipe for disaster. The majority of small businesses that fail fall into this trap. If you keep business finances in your pocket you run into the temptation of ‘helping out Uncle Thomas’ when he asks for financial help. And when month-end comes you discover that you don’t have enough to pay for business rentals or suppliers. Having your business incorporated helps you separate these two so that you don’t run into problems tomorrow.

To participate in tender processes

In order to apply for both government and commercial tenders you need to be a legalized business entity. All tenders have on their top of the list the requirement to be an incorporated company. Simply put: ‘No registration papers, no tender acceptance’. Most tenders are advertised for big contracts and orders, so this represents a very real opportunity for your business to break out and make some large amounts of cash. Don’t neglect this.

Lower taxes

When doing business you have the option to do so as an individual or as a registered business. When you trade as an individual, you pay tax on the additional income you receive from your business. Unfortunately you don’t get any tax deductions on the expenses you incur in running the business e.g. internet costs, telephone costs, transport, rents, etc. These are all regarded as personal expenses more or less. One of the more appealing reasons for registering a business, as opposed to simply reporting your additional income, is the extra money you have left over. In Zimbabwe, businesses receive tax deductions for business-related expenses, including use of your car, a home office or a rented storefront, insurance, and more.

To get access to funding

One of the advantages you enjoy when you register a company is the increased access that you get to funding sources. There are various government loans available for youths and small businesses. In addition, various economic development agencies, banks and NGOs provide low-interest loans to small to medium enterprise owners who may not qualify for traditional commercial loans.

Business continuity

Do the names Irvines, Microsoft, Facebook or Google sound familiar to you? Good. What do they all have in common? They were started by individuals. And because these individuals registered their companies it means their businesses are able to continue without them. They are now separate entities from their person. That’s the power of registering a business. It ensures the continuity of your business beyond just you. Customers are interested in knowing if your company has a future and if the company is able to continue serving them in your absence.

Documents Required for Company Registration

Entrepreneurs in the process of beginning a company registration are interested in knowing about the list of documents required for the process. In this article, we provide details and descriptions of the documents required for company registration.

Private Limited Company Registration Documents Required

To register a private limited company, the company’s proposed directors would have to submit the following documents as identity proof:

  • For Indian Nationals – PAN
  • For Foreign Nationals – Passport

The proposed Directors can submit the following documents as proof of address:

  • For Indian Nationals – Passport / Drivers License / Election ID / Ration Card / Aadhar ID
  • For Foreign Nationals – Passport / Drivers License Bank Statement / Residence Card

Finally, the proposed Directors must submit the following documents as proof of residence. This document must be less than 2 months old:

  • For Indian Nationals – Bank Statement / Electricity Bill / Phone Bill
  • For Foreign Nationals -Bank Statement / Electricity Bill / Phone Bill

In case a company in India or abroad is one of the shareholders of the company, the following documents would have to be submitted:

  • Board resolution authorising investment in the company
  • Incorporation Certificate of the Company
  • Address proof of the company

Private Limited Company Registration Process

The following process for company registration in India:

RUN Name Approval

First name approval is obtained for the proposed company names from the Ministry of Corporate Affairs. Upto 2 names can be provided. In case of rejection of both names, an opportunity is provided for resubmission of the form with 2 more names. The name must be acceptable to the MCA as per the Companies Act 2013.

Timeline: Name approval can be obtained in 1-2 business days.

Digital Signature

Digital signature must be obtained for the proposed Directors of the Company. Digital signature is required for signing of the incorporation application. However, digital signature is not required for obtaining name approval. Hence, this process of obtaining Digital signature can run parallel to the name approval process.

Timeline: Digital signature can be obtained in 1-2 business days.

Incorporation Application Submission

On obtaining the Digital Signature, the incorporation application can be submitted in SPICe Form with the MCA. There is no requirement for obtaining RUN Name Approval for submission of SPICe Form. Hence, if RUN name approval was not obtained, if the name is available, the company would be incorporated. In case of non-availability of name, the incorporation documents must be resubmitted. Hence, its advisable to obtain RUN name approval before submission of SPICe Form.

Timeline: Incorporation application can be prepared and submitted in 1-2 business days.

Private Limited Company Incorporation

On submission of the incorporation application, private limited company incorporation certificate along with PAN and TAN is provided within 1-2 business days by the MCA. An illustration of the incorporation process is reproduced below for reference.

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